Using ScholarOne Manuscripts to submit your paper

A step-by-step guide

At Taylor & Francis many of our journals use ScholarOne Manuscripts for online submission and manuscript tracking. You can check which system is used by the journal you are sending your manuscript to by going to the journal’s Instructions for Authors.

To submit your manuscript, you will need the following files:

  • Your manuscript (including a title page with the names of all authors and co-authors*)
  • An anonymous main document file with abstract, keywords, main text and references if the journal you are submitting to uses double-blind peer review
  • Figure files
  • Table files
  • Any extra files such as supplemental material or biographical notes

Word templates are available for many of our journals. Please check the Instructions for Authors page of the journal before you use them.

If you are submitting to a journal that uses double-blind peer review, please note that you will need to save a full version of your manuscript (including title page and acknowledgements) as you would like it to appear when published and designate it as “not for review”.

Read on for examples of the files, an overview of their requirements, and then a simple step-by-step guide to making your manuscript submission in ScholarOne.

Main document file with all author details (to be labelled as “file not for review” if you are submitting to a journal which uses double-blind peer review). Please include:

  • Article title
  • Journal name
  • The full name and details of the corresponding author
  • The full names and details of all co-authors of the paper*
  • Acknowledgements
  • Abstract
  • Keywords
  • Main text
  • Indication of figures and tables
  • References
  • Appendices
You will need to add all co-authors to ScholarOne Manuscripts when you submit your manuscript. This will ensure they are included in our production system and are fully acknowledged in the published article.

Main document file (without author details if submitting to a journal that uses double-blind peer review). Please include:

  • Title
  • Abstract
  • Keywords
  • Main text
  • Indication of figures and tables
  • References
  • Appendices

You can copy and paste your abstract from your main file into the abstract text box during the submission process in ScholarOne Manuscripts.

Submitting figure or table files in ScholarOne Manuscripts
Authors providing figures, images, and tables can enter caption and link text before uploading as well as after. Once uploaded you can recognize and order your files using the thumbnail images. If you want to remove a file, or edit its metadata, use the dropdown option in the Actions column. And don’t forget if the journal uses double-blind peer review, figures and tables must be anonymised before you submit them too.

How to submit your manuscript in ScholarOne Manuscripts: a step-by-step guide

Once you have logged in you can start submitting a new manuscript to a journal by clicking on the blue square.

1. How to submit your manuscript

You will need to complete all the stages to submit your manuscript, with a red asterisk (*) indicating which fields are required and must be completed. A ‘?’ is also by many fields within the system – simply hover over for more details and additional instructions.

Adding keywords
Journals with a pre-established list of keywords will suggest keyword matches as you type them in. Just click ‘add’ once you have selected each keyword for your manuscript.

2. Attributes -keywords

Adding funding information
To add funder information select ‘Add Funder’. You will then be able to select funders from the FundRef database.

Adding co-authors
Please ensure your co-authors match the title page of your manuscript. Within ScholarOne Manuscripts you can search for co-authors by their email address, select and add them. If they do not have an account within the system, you can fill in the required field and create one for them. Once you have added all your co-authors you can re-order the list by clicking and dragging. Once complete, or if you are the sole author, tick the box to confirm.

3. Authors & Institutions

Uploading your files
Please assign your files according to the file designations in the drop-down menu (these may differ according to the journal). You can upload as many files as required. All files for review will be combined into one single PDF proof for your submission, and you can change the order they appear in the PDF proof.

4. File upload

Please note that any files that you designate as “file not for review” will not be pulled into the final PDF. You will be able to check this at the final stage, before submitting your paper.

Review and submit
The final ‘review and submit’ stage will highlight any missing information with a red cross. Just click on the ‘Edit’ icon to edit any stages with a red cross.

To check your paper before submitting click on the PDF icon – the PDF proof will show you how reviewers will see your submission.

5.View Proof

If the journal uses double-blind peer review, you must ensure your manuscript does not contain any identifying information in the PDF proof. If your submission is not anonymized, the journal may return it to you and request you to remove any identifying information before the manuscript can be reviewed. Once you have viewed your PDF proof and are happy with it, you can submit your manuscript. Once you see the ‘submission confirmation’ screen, your manuscript has been submitted to the journal for peer review.

6. Submission Confirmation

Please note: if you wish to make any changes to your manuscript once it has been submitted, don’t start a new submission but contact the journal’s Editorial Office for further guidance.

Continuing a submission

If you have already started your manuscript, or the journal has sent it back so that you can make changes, it will be marked in blue on the “My Manuscripts” dashboard once you login to your Author Centre.

Select “Unsubmitted Manuscripts” to see your started manuscripts, clicking “Continue Submission” to complete your submission.

7. Unsubmitted Manuscript

Submitting a revision

If you need to submit a revision, you can do so from your Author Centre (please note you don’t need to start a new submission). Locate your original manuscript in your Author Dashboard, and click on “Create a revision” (the purple star icon). You will also be able to see how many days are left for you to revise and re-submit your manuscript.

Once you have begun your revision, it will show in your “Revised Manuscripts in Draft” queue on your Author Centre dashboard.

If your revision deadline has expired, or you are unable to submit your revision, please contact the journal’s Editorial Office for help and guidance.

8. Submit a Revision

You will need to “view and respond to the decision letter” on your manuscript when you submit a revision.

9. View & respond to dec letter

You can enter your response to the reviewer(s)’ comments in the text box.

10. Your response

You will then need to remove your original files, and upload the new revised files at “file upload”. Your revised manuscript should have the same manuscript ID number as your original manuscript, with .R1 appended to it e.g. TANDF-2010-0014.R1

11. File upload

Further resources: read our top five tips for using online submissions systems.