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Publishing agreements: your options

There are a number of different access and use licenses. These include licenses created by Creative Commons, and adopted by Taylor & Francis for open-access publication (authors are asked to sign a license to publish, which links to the Creative Commons license of their choice, depending on how they wish their work to be reused).

Feedback from our authors shows that researchers would like to choose the license option that best suits them, so we currently offer a range of publishing agreements. Below are summaries of each option:

Copyright assignment

You assign copyright in your article to the publisher or society. They manage the intellectual property rights (IPR) in your article, maintain your article as the Version of Record, and can represent your article in cases of copyright infringement.

Copyright assignment is available to all Taylor & Francis authors publishing in a subscription journal.

Exclusive license to publish

You grant the journal owner (e.g., the publisher [Taylor & Francis] or a learned society) the right to publish your paper on an exclusive basis. You (the author) retain copyright, and reuse requests are handled by the publisher or society on your behalf.

This license is available to all Taylor & Francis authors publishing in a subscription journal.

Open access Creative Commons licenses

We ask you to sign a publishing agreement to establish the originality and provenance of your article and to give us the non-exclusive right to publish the Version of Record of your article; you (the author) retain copyright. This agreement incorporates the Creative Commons license of your choice, which will dictate what others can do with your article once it has been published.

Attribution (CC BY)

CC BYOthers can distribute, remix, tweak, and build upon your work, even commercially, as long as they credit you for the original creation.

This license is offered on our full Open and our hybrid Open Select journals (when publishing on a gold OA basis).

Attribution-NonCommercial (CC BY-NC)

CC BY-NCOthers can remix, tweak, and build upon your work non-commercially, and although their new works must also acknowledge you and be non-commercial, they don’t have to license their derivative works on the same terms.

This license is offered on our full Open journals.

Attribution-NonCommercial-NoDerivatives (CC BY-NC-ND)

CC BY-NC-NDOthers can download your works and share them with others as long as they credit you, but they can’t change them in any way or use them commercially.

This license is offered on our hybrid Open Select journals (when publishing on a gold OA basis).

Understanding article reuse

Each license offers different reuse rights. The table below gives a quick overview of how others can use your work, based on the relevant license.

license-options

 

Frequently asked questions

You can also refer to our FAQs on publishing agreements:

Do I have to approve the submission?

Yes. After initial submission, an email notification will be sent from the National Institute of Health Manuscript Submission System (NIHMS) to the Principal Investigator (PI) of the NIH grant. If the PI was not an author of the paper in question, the corresponding author will instead receive the notification. This ‘Reviewer’ will then need to approve both the initial PDF receipt of the submitted manuscript files, and the web version of the manuscript as it will eventually appear on PubMed Central (following the expiry of the embargo period).

I mentioned the funding in the acknowledgements section – why was the article not submitted?

Pre-acceptance, the funding information must be declared via the Peer Review systems ScholarOne and Editorial Manager.

Post-acceptance, the funding information must be declared via our own E-Copyright System and CATS author interface.

Please take every care to match the funding body to the appropriate entry in the provided funder drop-down list. Typing both the full name of the funding agency or the appropriate acronym should narrow your options and help you to select the correct funder. For example, the National Cancer Institute could be found by typing either ‘National Cancer Institute’ or ‘NCI’.

Matching your funder with the correct entry will allow us to help you comply with funding mandates, such as the National Institute of Health (NIH) Public Access Policy.

You can select either the NIH as a funder, or any listed alternative. The NIH is a hierarchy, with the NIH at the top level and the constituent Institutes, Centres and Offices below. Selecting one or more of these will allow us to identify your article as NIH-funded.

See the NIH site for the current list of Institutes, Centres and Offices:

What if I do not own the copyright in the article I have written?

We seek to accommodate authors who are employees of governments, international organizations, or commercial corporations. Such entities will generally own copyright in works created as part of an employee’s employment.

Such entities will normally issue and grant Taylor & Francis a “non-exclusive” license to publish. In such situations, the publishing agreement stipulates that in so doing, such entities recognize Taylor & Francis as the sole licensee for the publication of the final, definitive, and citable Version of Scholarly Record.

If I have used any third-party material, whether previously published or not, do I need to acknowledge this?

Yes. You will need to obtain written permission in advance from any third-party owners of copyright for the use in print and electronic formats of any of their text, illustrations, graphics, or other material, in your article and in our journals. The same applies to any other rights held by third parties such as trade marks, design rights, database rights and rights relating to private information and confidentiality.

Taylor & Francis is a signatory of, and respects, the spirit of the STM Permissions Guidelines regarding the free sharing and dissemination of scholarly information. As such, we participate in the reciprocal free exchange of material. Suggested wording for the request for permission is given on our ‘Using third party material’ page. It is also important to ensure you acknowledge the source in your figure captions, and cite the source in your References section.

Find out more information on using third-party material, including FAQs.

What happens if Taylor & Francis does not publish the article?

If your paper is not published in a Taylor & Francis journal, for any reason, you (or, where appropriate, your employer) will retain the rights, including any copyright, in your article.

What is Crown Copyright?

Crown Copyright applies to material which is produced by Crown employees in the course of their work. Most material originated by ministers and civil servants is protected by Crown Copyright.

Tick this option if you are a Government employee and your nationality is one of any of the sixteen countries that fall within the Commonwealth Realm (you will also need to provide a copyright statement).

For further information, please see the Office of Public Sector Information guidelines.

I am a civil servant/public sector employee and I have been advised to issue Taylor & Francis an “Open Government Licence”. What does this mean?

The “Open Government Licence” (OGL) covers the publication and dissemination of public-sector-authored information, data, and content. The OGL does not replace Crown Copyright, but rather is a way for researchers who work in the U.K. public sector to license content (as well as databases and source codes developed as part of their public-sector duties) that is subject to Crown Copyright.

The OGL allows Taylor & Francis to be the sole licensee for the publication of the final and definitive Version of Record. An article covered by an OGL should include an attribution statement and a link to the OGL as a footnote on the title page of the journal article, e.g. Crown Copyright © 2011 This article is published under an Open Government Licence.

I am a U.S. Government employee and there is no copyright to transfer. What do I do?

A work of the United States Federal Government is “a work prepared by an officer or employee of the US Government as part of that person’s official duties”. The term only applies to the work of the Federal Government, not state or local governments. In general, such works are not entitled to domestic copyright protection under U.S. Law, sometimes referred to as “non-copyright.” If you are an employee of the U.S. Government you will need to select this option.

I am a National Institutes of Health (NIH) employee and there is no copyright to transfer. I am not required to sign this form and instead need to attach the NIH addendum.

Select this option if the NIH Public Access Policy applies to your manuscript.

I am a contractor of the U.S. Government (includes NIH contractors). What do I do?

Unlike works of the U.S. Government, works produced by contractors under government contracts (or submitted in anticipation of such contracts) are protected and restricted under U.S. copyright law.

Contract terms and conditions vary between agencies and depend on the terms of the contract and the type of work undertaken; we advise you to consult your counsel if you are in any doubt as to whether this statement applies to you. You are required to supply a copyright statement to be used.

For further information, please visit the United States Copyright Office website.

I am employee of the World Bank / Food and Agriculture Organization of the United Nations (FAO). What do I need to do to comply with my employer’s Open Access policy?

If you are an employee of the International Bank for Reconstruction and Development/The World Bank or the FAO, your work is governed by the “Publication Framework Agreement (PFA)” which the World Bank / FAO and Taylor & Francis have agreed. The PFA allows World Bank / FAO employees who are journal article authors to comply with the World Bank’s / FAO’s Open Access policy.

This allows for the posting of an Author’s Original Manuscript (the version submitted for peer review) in the Bank’s / FAO’s repository for public access at any time. It also allows the posting of the Author’s Accepted Manuscript (the version revised after peer review, but prior to Taylor & Francis’s copy-editing, etc.) in the Bank’s / FAO’s repository after an embargo of 18 months, with a link to the Taylor & Francis Version of Scholarly Record. The World Bank / FAO asserts and retains copyright in each article.

Individual Journal Article or Book Chapter Publishing Agreements:
World Bank
Food and Agriculture Organization of the United Nations (FAO)

Do I need to deposit my article into PubMedCentral (PMC)?

Taylor & Francis will deposit all qualifying funded manuscripts, including those funded by the National Institute of Health (NIH), Wellcome Trust, and Research Councils UK (RCUK), in PubMed Central on the authors’ behalf. This will take place by the online publication date for NIH-funded manuscripts, and within 7 days of final paginated publication for all other funded manuscripts. Funders typically include the Wellcome Trust, Medical Research Council (MRC), Austrian Science Fund (FWF), and RCUK.

Usually an embargo period will apply, of 12 months from final publication, although this is dependent on the funder. The submitted version is the Accepted Manuscript – the version defined as being ‘Your’ paper after peer review, when it has been revised and accepted for publication by the journal editor. Taylor & Francis uses the NIH Manuscript Submission System (NIHMS) to submit your manuscript.

What do I do if I am not the sole author?

You must specify the number of authors and, if at all practical, all co-authors should sign this agreement. If not, you will need to secure the written permission of your co-authors to act on their behalf. In the case of collaboration between a U.S. Government employee and a non-Government author, please refer here, and if in any doubt seek the advice of your counsel.

What is a “work made for hire”? Would my university be an “employer” in this case?

No. A university is not considered to be an employer if you are grant-funded. “Work made for hire” is sometimes referred to as “corporate authorship” and is when the employer (not the employee) is considered the legal author. Please speak to your employer if you need a copyright statement from them.

My institution has asked me to submit an addendum to the agreement. Is this acceptable?

An addendum to the publishing agreement should not be necessary, as Taylor & Francis’ liberal author policy supports the widest possible access to the scientific, scholarly, and medical literature. If you have any further queries on this please contact authorservices@tandf.co.uk.

Do I need to declare any funding?

Yes. The name of any and all third-party funders must be given, and the complete names and numbers of all grants must be included in the acknowledgments section of your article.

For further information, please see our Conflicts of Interest page section.

What must I declare as Author under “Author Warranties”?

It is essential you make legally binding guarantees on the originality and provenance of your article, and all its elements (so images, figures, or tables, for instance).

You will need to obtain written permission from any third party rights owners for the reuse of any third-party material in your article, acknowledge the source in your figure captions, and cite the source in your references section. This is especially important when using poetry, lyrics, or photographs (including photographs of artworks). We suggest you consult The Design and Artists Copyright Society for information on the use of artworks.

Please exercise extreme caution with respect to images you find on the Internet, which may have been posted without the permission of the copyright holder. This includes images taken from Wikipedia, Google, and Facebook. Please note that a reference to a website hosting an image is not considered formal permission.

Apart from the authorized reproduction of appropriate third-party material, you are giving us a legally binding guarantee that your article is your original work, and that nothing in the article infringes the legal rights of any other person or entity, and that neither the article nor any part of it could be construed as copying any other person’s published work.

Taylor & Francis is a member of the Committee on Publication Ethics (COPE), and we recommend you read our ethics section.

Is supplemental material included in this agreement?

Warranties regarding the originality, validity, and legality of the supplemental material are covered by the agreed publishing agreement or license to publish.

Further details on supplemental material.

Will the publishing agreement or license to publish be legally binding?

Yes. The publishing agreement or license to publish (and any dispute, proceeding, claim, or controversy in relation to them) will be subject to English Law and the jurisdiction of the Courts of England and Wales.