Sharing versions of journal articles
If you are publishing an article in a Taylor & Francis or Routledge journal, there are many ways you can share the different versions of your article with colleagues and peers, as it moves through the stages towards publication.
Read on to find out how and why you should share your article throughout the publishing process. You’ll find lots of helpful tips in our Sharing your work infographic too – just click to expand and download.
Article versions
Author’s Original Manuscript (AOM)
What is it? Your original manuscript (sometimes called a “preprint”) before you submitted it to a journal for peer review.
How can I share it? You can share your AOM as much as you like, including via social media, on a scholarly collaboration network, your own personal website, or on a preprint server intended for non-commercial use (for example arXiv, bioRxiv, SocArXiv, etc.). Posting on a preprint server is not considered to be duplicate publication and this will not jeopardize consideration for publication in a Taylor & Francis or Routledge journal.
If you do decide to post your AOM anywhere, we ask that, upon acceptance, you acknowledge that the article has been accepted for publication as follows:
“This article has been accepted for publication in [JOURNAL TITLE], published by Taylor & Francis.”
Accepted manuscript (AM)
What is it? If your article is accepted for publication it becomes the Accepted Manuscript. The AM is defined by the National Information Standards Organization as:
“The version of a journal article that has been accepted for publication in a journal.”
This version has been through the peer review process and been accepted by a journal editor. When you receive the acceptance email from the Editorial Office, keep a copy of your AM for any future posting.
How can I share it? As a Taylor & Francis author, you can post your Accepted Manuscript (AM) on your personal website at any point after publication of your article (this includes posting to Facebook, Google groups, and LinkedIn, plus linking from Twitter).
Embargoes apply if you are posting the AM to an institutional or subject repository, or to a scholarly collaboration network such as Mendeley. (You can find embargo and other information for all our journals by searching in the open access cost finder tool.)
To encourage citation of your work (and be able to monitor and understand who is reading it using article metrics), we recommend that you insert a link from your posted AM to the published article on Taylor & Francis Online with the following text, including the DOI:
“This is an Accepted Manuscript of an article published by Taylor & Francis in [JOURNAL TITLE] on [date of publication], available online: http://www.tandfonline.com/[Article DOI].”
Which license should I use to share the AM?
If you plan to deposit your AM to a repository, we suggest that you apply a license to this version to make it clear to others how they can reuse your work. We recommend the Creative Commons Attribution-NonCommercial (CC BY-NC) license, which allows anyone to reuse your work, provided they credit you and don’t reuse your work for commercial reasons.
As an alternative, authors who have concerns around adaptation of their work may apply a Creative Commons Attribution-NonCommercial-NoDerivatives (CC BY-NC-ND) license. This means that you have to be credited, any reuse of the work has to be on non-commercial terms, and the work has to be used in full.
You should include a statement when posting your AM:
CC BY-NC statement
“This is an Accepted Manuscript version of the following article, accepted for publication in [JOURNAL]. [INCLUDE CITATION]. It is deposited under the terms of the Creative Commons Attribution-NonCommercial License (http://creativecommons.org/licenses/by-nc/4.0/), which permits non-commercial re-use, distribution, and reproduction in any medium, provided the original work is properly cited.”
CC BY-NC-ND statement
“This is an Accepted Manuscript version of the following article, accepted for publication in [JOURNAL]. [INCLUDE CITATION]. It is deposited under the terms of the Creative Commons Attribution-NonCommercial-NoDerivatives License (http://creativecommons.org/licenses/by-nc-nd/4.0/), which permits non-commercial re-use, distribution, and reproduction in any medium, provided the original work is properly cited, and is not altered, transformed, or built upon in any way.”
Your AM may be posted on our platform before the Version of Record is published, as part of the Accepted Manuscript Online (AMO) service. In this case, this AMO version will have the same license terms as your final published article (VoR).
Version of Record (VOR)
What is it? This is the final, definitive, citable version of your paper, which has been copyedited, typeset, had metadata applied, and has been allocated a DOI (Digital Object Identifier). This is the published version on Taylor & Francis Online.
How can I share it? The final published version can be shared using your 50 free eprints link (see more on this below). You can print the PDF of your VOR direct from the authored works section of your account on Taylor & Francis Online. You can also link to the VOR using your DOI. Please do not post the PDF of the VOR unless you have chosen to publish your article open access.
Connecting the different versions of your article
You may choose to post your Author’s Original Manuscript (or ‘preprint’) to a preprint server before you submit it to a journal for publication. If you do, please cite your preprint in the manuscript you submit to the journal, to ensure there will be a link to the AOM from the VOR, once it is published.
After publication of the VOR, it’s then a good idea to add links to it from anywhere that you’ve already shared the AOM or AM. You can do so by including some text like this:
“This is an [Accepted Manuscript / Author’s Original Manuscript] of an article published by Taylor & Francis in [JOURNAL TITLE] on [date of publication], available at http://wwww.tandfonline. com/[Article DOI].”
By using a link containing the DOI, article downloads, Altmetric data, and citations can all be tracked and collated, and will be displayed alongside your article on Taylor & Francis Online. All this data can help you to assess the impact of your work.
We have contributed to, and endorse, the STM Association’s Voluntary principles for article sharing on scholarly collaboration networks.
Using your eprints to share your article
An eprint is a free, online link to an author’s article sent to all authors who publish in a subscription-based Taylor & Francis or Routledge journal. Authors are sent the link via email as soon as their article is published, and they can also access it at any time from the authored works section of their Taylor & Francis Online account.
We want to help you share your article, highlight the importance of your research, and ensure it has impact. Every Taylor & Francis author who publishes in a subscription journal gets 50 free eprints to share with their networks as soon as their article is published on Taylor & Francis Online.
All named authors receive this allowance of 50 free eprints. So, if you collaborated on a paper with three other researchers, your article could be shared in 200 different places!
Get more ideas on how to promote your research article.
Explore more in our guide to research impact, and find more tips on how to increase it.
Repositories
A repository is a digital platform used to host and preserve scholarly outputs. If you’re based at a research institution, you’re probably required to place a version of your article in their repository. If your article has been published gold open access in a Taylor & Francis journal you can deposit a PDF of the VoR in the repository as soon as it’s published.
However, if you choose not to publish gold open access then you’ll need to archive a copy of the AOM or the AM. For most Taylor & Francis journals there is an embargo period which begins when the final version of your article is published online. During this embargo period the AM should be a closed deposit.
What’s a “closed deposit”?
This is when you post your AM to your institutional repository so that it’s available for those within your institutional network to access. You (or repository staff) can make this an open deposit after the relevant embargo period has passed. AMs can be posted at any point to repositories as closed deposits.
What’s an “open deposit”?
This is when you post your AM to your institutional repository so it’s freely available for anyone to access. All authors should respect embargo periods before making AMs available as an open deposit. You can check the embargo period on all journals in the open access cost finder.
