Using Editorial Manager to submit your article
A step-by-step guide
At Taylor & Francis many of our journals use Editorial Manager for online submission and manuscript tracking. You can check which system the journal you are sending your manuscript to uses on Taylor & Francis Online. Simply search for the journal and click on the green “Submit an article” button.
What you need for Editorial Manager
To submit your manuscript, you will need the following files:
- Your manuscript (including a title page with the names of all authors and co-authors*)
- An anonymous main document file with abstract, keywords, main text and references if the journal you are submitting to uses double-blind peer review
- Figure files
- Table files
- Any extra files such as supplemental material or biographical notes
Word templates are available for many of our journals. Please check the Instructions for Authors page of the journal before you use them.
Getting your documents right
If you are submitting to a journal that uses double-blind peer review, please note that you will need to save a full version of your manuscript (including title page and acknowledgements) as you would like it to appear when published and designate it as “not for review”.
Main document file with all author details
The main document that everyone needs to upload is a full version of your manuscript as you would like it to appear when published. You must label this file as “not for review” if you are submitting to a journal which uses double-blind peer review. Within this document, please include:
- Article title
- Journal name
- The full name and details of the corresponding author
- The full names and details of all co-authors of the paper*
- Main text
- Indication of figures and tables
Second main document file
When submitting to a journal that uses double-blind peer preview, you need a second manuscript file. This should not include any author details, but should include:
- Main text
- Indication of figures and tables
You can copy and paste your abstract from your main file into the abstract text box during the submission process in Editorial Manager.
Submitting figure or table files in Editorial Manager
If you are providing figures, images, and tables, you can either enter caption and link text before or after uploading. Once you’ve uploaded the files, you can use the thumbnail images to help you organize your files. You can also remove a file, or edit its metadata, by using the drop-down option in the Actions column.
And don’t forget if the journal uses double-blind peer review, you must anonymize your figures and tables before you submit them too.
How to submit your manuscript in Editorial Manager: a step-by-step guide
Once you have logged in, click on the “Begin Submission” button to start submitting a new manuscript.
You will then see the submission journey. Starting from the left you will see a circle on a line with a few steps named. Once you have selected the type of article you are submitting, then more options will appear.
You will need to complete all the stages to submit your manuscript, however you can move forward and come back to a section if needed. Throughout the sections, you will see some fields with a red asterisk (*) indicating that they are required and you must complete them to finish your submission.
Linking your ORCID account
Some journals require you link to an ORCID account to help you link your work to your identity. For more information on what ORCID is, visit: https://orcid.org/about.
Attaching your files
On the “Attach Files” step, you will need to upload the various files of your manuscript outlined above. You can either drag and drop them from your computer, straight on to the web page, or click “Browse…”, which takes you to a file browser window where you can select the files you require.
Once you have chosen your files, they will automatically upload. There are several drop-down menus that let you specify what kind of file each of your uploads is.
Required files are listed on the left and once the requirement is met, they will tick and turn green.
Adding general information on Editorial Manager
Within this section, the journal will request various pieces of information about your manuscript such as its:
- country of origin
- and other classification.
The requirements around these can vary journal to journal, but the page will explain what is required for the particular journal you are submitting to.
Keywords are free form and allow you to categorize your article more specifically. Keywords can be single words or phrases/sentences and you should separate each with a semicolon.
Adding additional information
The next page will vary between journals, but allows journals to collect various answers from an author such as:
- whether the article has been published elsewhere
- funding sources
- conflicts of interest
- various administrative questions.
Use this area to add any notes you want to include with your submission. These will not be part of the publication or review of your manuscript.
This section will be automatically populated, based on the files that you uploaded in the second step. Here you have the opportunity to check the accuracy of your Title, Abstract, Authors and Funding Information.
Review and submit
Once you have reviewed your manuscript data, you need to click the “Build PDF for Approval” button and check over your submission for any issues.
If the journal uses double-blind peer review, you must ensure the anonymous version of your manuscript does not contain any identifying information. If your submission is not anonymized, the journal may return it to you and request you remove any identifying information before the manuscript can be reviewed.
Once you have viewed your PDF proof and are happy with it, you can submit your manuscript. When you see the “submission confirmation” screen, you have successfully submitted your manuscript to the journal for peer review.
Please note: if you wish to make any changes to your manuscript once you have submitted it, don’t start a new submission. Instead, contact the journal’s Editorial Office for further guidance.
Continuing a submission
If you have already started your manuscript submission, you will see it on your Author Dashboard under “Incomplete Submissions”. The system saves automatically at each step for you.
Place your cursor over the “Action Links” for options to:
- edit and continue
- delete the submission in progress
- or send an email to the editor based of a number of template options.
Submitting a revision
If you need to submit a revision, you will be notified by email and directed to log back in to Editorial Manager. From the Author main menu you will see the manuscript returned to you as “Submissions Needing Revision.”
Click through here and you will see the following page, which will let you take action on your submission. You can view the feedback from reviewers/editors and then resubmit with your revisions in a similar process as before, while retaining all the submission history.
From the “Action Links” pop-up menu, you can do the following:
- View Submission: See your submission PDF.
- File Inventory: View and download your source documents.
- Revise Submission: this will take you through the process of uploading a new version of your manuscript.
- Decline to Revise: This will move your submission out of submission status to the “Declined Revisions” section.
- Correspondence: View the various correspondence around your submission, including editor and reviewer comments.
- Send Email: Lets you send messages to the editor from a selection of templates, or edit as needed.
Further resources: read our top five tips for using online submissions systems.