As a warranty in the Journal Author Publishing Agreement you make with us, you must obtain the necessary written permission to include material in your article that is owned and held in copyright by a third party, including – but not limited to – any proprietary text, illustration, table, or other material, including data, audio, video, film stills, screenshots, musical notation, and any supplemental material.
It is the custom and practice in academic publishing that the reproduction of short extracts of text and some other types of material may be permitted on a limited basis for the purposes of criticism and review without securing formal permission, on the basis that:
However, a quotation from a song lyric or a poem, whether used as an epigraph or within the text, will always require written permission from a copyright holder.
Our publishing agreement with you requires that you must obtain written permission to reproduce any content, especially image content, in your article, when that content is owned and held in copyright by a third party. You should also acknowledge and attribute the third party in your article. When content is not copyrighted, that is, when it is held in the public domain, you must still attribute it properly.
Note also that the International Association of Science, Technical and Medical Publishers (STM) Permissions Agreement, to which Taylor & Francis is a signatory, allows for reproduction without securing formal permission by signatory participants of limited portions of text and illustrations at the individual article level. For details and conditions, see http://www.stm-assoc.org/permissions-guidelines/
When you are asking permission to reproduce any kind of third-party material from rightsholders, please ask for the following:
If you are not sure if permission is needed, please contact us and we can help you. You will need to allow several weeks or even months for permission requests, so it is advisable to begin this process as early as possible. Please also refer to our FAQs below, which include guidance on special cases.
It is the custom and practice in academic publishing that short extracts of text may be reproduced without formal permission, on the basis that:
the purpose of quotation is objective and evidenced scholarly criticism;
the quotation is reproduced accurately, either within quotation (“ ”) marks or as displayed (indented) text;
full attribution is given.
As an author, you are required to secure permission to reproduce any proprietary material, including text, where the above exceptions do not apply (e.g. for illustrative purposes, a poem or song in full).
Redrawn versions of copyrighted illustrative material fall within the scope of “derivative copyright”. You should check who owns the copyright for the original figure, and request permission to reuse the material. You may need to submit your own redrawn figure so that the rightsholder can confirm its accuracy.
If you use a table that has been published in a previous work, or if you faithfully reproduce a section or piece of a table from a previous work, then you should check who owns the copyright for the original table and seek permission to reuse the data/material.
If you have taken some data or information from a table in an original work and then used that data in conjunction with your own in a new table (as opposed to using the original table itself), then you do not need to seek permission for the use of the original table (as it is not strictly derivative use), but you must add the citation reference to the caption for the new table, acknowledging that the table includes data and figures previously presented in [source] and provide the citation in the references.
Yes, you will need to find out the status of the image and find out who owns the copyright (this may be the photographer, artist, agency, museum, or library). You will then need to get permission from the copyright holder to reproduce the image in a journal article.
Taylor & Francis urge authors to exercise caution with any image downloaded from the Internet, e.g. from Wikipedia, Google, or Facebook, where images are frequently posted without the knowledge or permission of the copyright holder, and are quickly removed if the copyright holder raises an objection.
Please be aware that on some occasions the book cover may have additional third-party rights attached for images contained with it and thus the permissions for reuse may be restricted. In addition, we recommend that the image used be of a high quality/resolution and that this image be sought directly from the book publisher when seeking permission to use the cover image.
You will need to check who owns the copyright of the original work, and ask for permission to reuse the material. The original publisher will usually give you permission to reproduce your own work free of charge. If a license was agreed with the publisher in the first instance then permission will again be granted for free.
Yes, you will need to check who owns the copyright (this may be the publisher, author, institution, or organization), and ask for permission to reuse the material.
Generally, yes: you will need to warrant to us that any person – a patient, service user, or participant (or that person’s parent or legal guardian) in any research or clinical experiment or study who is described in your article has given written consent to the inclusion of material, text, or image, pertaining to themselves, and that they acknowledge that they cannot be identified via the article and that you have anonymized them and that you do not identify them in any way, unless with their permission. Images of people taken at public events may not require formal permission, assuming photography was explicitly permitted.
Yes, permission should always be obtained. Please be aware that some poets will not allow changes to the layout of the poem or allow you to use a small number of lines. Poem fees are normally charged per line.
With song lyrics you should be aware that even if you only use one line you may be charged the same price as you would for the complete song. Rightsholders for song lyrics require people intending to reproduce lyrics to apply for permission for each reuse, and a fee may be charged.
Film stills, film clips, and extracts of video should be used specifically within the context of the article for criticism or review. Each clip should be no longer than is necessary to illustrate the point made in the text. You should always provide full credits for the source of every image or clip.
We urge caution when sourcing images from the Internet, as these may have been posted without the permission of the rightsholder.
Yes. Although the artefact itself may be out-of-copyright, it is likely to be subject to restrictions on reproduction set by the artwork owner, often a public or private gallery, so permission is mandatory; visit the Design and Artists Copyright Society www.dacs.org.uk/ for further help.
Facebook screenshots may be used according to their guidelines but you will need prior written permission from Facebook.
Yes. The Twitter author must be contacted and their permission sought to reuse the material in the article. Please see twitter’s terms & conditions is at https://twitter.com/tos
Yes. Flickr images may fall under a common usage license or may have all rights reserved.
If you are seeking permission to use any Yahoo! trademarks, logos, screen shots, copyrighted designs, or other brand features from the Yahoo! websites, please see: https://policies.yahoo.com/us/en/yahoo/permissions/requests/index.htm
Please see www.nationalarchives.gov.uk/legal/copyright.htm for further guidance.
No, but please make sure that you cite Jean-Baptiste Michel, Yuan Kui Shen, Aviva Presser Aiden, Adrian Veres, Matthew K. Gray, The Google Books Team, Joseph P. Pickett, Dale Hoiberg, Dan Clancy, Peter Norvig, Jon Orwant, Steven Pinker, Martin A. Nowak, and Erez Lieberman Aiden. (2010) Quantitative analysis of culture using millions of digitized books. Science. Published Online Ahead of Print: 12/16/2010 DOI: 10.1126/science.1199644 www.sciencemag.org/content/early/2010/12/15/science.1199644
Yes. The use of all Microsoft copyrighted content is subject to permission being given by Microsoft – see Microsoft’s Use of Microsoft Copyrighted Content. Commercial reuse (for example, in an academic journal) may be prohibited.
Yes. Permission to use an image in your article does not necessarily extend to its use on the journal cover. Please ensure that you have specific permission to use an image on the cover, and let your production editor know of any attribution wording that is necessary.
Graffiti is copyrightable by a graffiti artist if the graffiti was made with the consent, either contemporaneously or retrospectively, of the owner of the structure (building, wall, etc.) on which the graffiti was made. The graffiti artist may then assert copyright in the original and in any images made of the original, again, contemporaneously or retrospectively, and may insist on third parties seeking reuse permission for such images. Using a pseudonym appears to be common, and does not render assertion of copyright ownership void. Graffiti is not copyrightable by a graffiti artist if the graffiti was made without the consent of the owner of the structure. It is then considered vandalism, and any images could be presented as reportage. We suggest you consult us in this instance.
Yes, you should request formal written permission from the author/creator/designer, and/or the rightsholder – even where you are reproducing an extract. The rightsholder may apply a reproduction fee, and will certainly advise on the correct attribution statement and form of license.
Guidance on describing and illustrating patents can be accessed at:
In all cases, it is essential proper acknowledgment and attribution is given to the patent owner.
Taylor & Francis is a member of the International Association of Scientific, Technical & Medical Publishers (STM), and since 1979, signatory to the STM Permission Guidelines on the free and reciprocal exchange of text, figures, and tables.
The guidelines state that “requests for small portions of text and a limited number of illustrations should be granted on a gratis basis for signatory participants, and further describe a more automatic process which eliminates the need for requests to be transmitted (some signatories have chosen this route, others continue to request express permission requests). The guidelines apply to both book and journal content, and facilitate reproduction of further editions or in other media such as in online form”.
The guidelines and list of participating publishers is at www.stm-assoc.org/permissions-guidelines/
Firstly, please note that much of the same information on permissions applies to both OA and subscription articles. Whether you are publishing your article on an open access basis or not, you will need to seek permission to reuse any content in which copyright is owned by a third party (the “rightsholder”) in your article.
Authors of OA articles can choose to publish under a license with fewer restrictions on reuse, especially if the article is published under a Creative Commons license (please see Copyright and licenses and www.creativecommons.org for further information). However, an author does not have the right to license the reuse of any third-party copyright material contained within an OA article, and so it is essential to obtain appropriate permission from the relevant rightsholder.
When seeking permission to reproduce any kind of third-party material from rightsholders, please tell them the license you are likely to publish your work under, and the license conditions. For example:
[license] the Creative Commons Attribution License (http://creativecommons.org/licenses/by/4.0), [terms] which permits unrestricted use, distribution, and reproduction in any medium, provided the original work is properly cited.
The third party can grant you permission either to include their material under the same terms as the license or to include their material with reuse not permitted. You will then need to ensure that captions for any third-party material reflect the conditions under which permission has been granted. Follow the relevant step below to do this: