Using third-party material in your article

As a warranty in the Journal Author Publishing Agreement you make with us, you must obtain the necessary written permission to include material in your article that is owned and held in copyright by a third party, including – but not limited to – any proprietary text, illustration, table, or other material, including data, audio, video, film stills, screenshots, musical notation, and any supplemental material.

It is the custom and practice in academic publishing that the reproduction of short extracts of text and some other types of material may be permitted on a limited basis for the purposes of criticism and review without securing formal permission, on the basis that:

  • the purpose of quotation or use is objective and evidenced scholarly criticism or review (not merely illustration);
  • a quotation is reproduced accurately, either within quotation marks or as displayed text;
  • full attribution is given.

However, a quotation from a song lyric or a poem, whether used as an epigraph or within the text, will always require written permission from a copyright holder.

Our publishing agreement with you requires that you must obtain written permission to reproduce any content, especially image content, in your article, when that content is owned and held in copyright by a third party. You should also acknowledge and attribute the third party in your article. When content is not copyrighted, that is, when it is held in the public domain, you must still attribute it properly.

Please refer to the Publishers Association permission guidelines for further assistance.

Note also that the International Association of Science, Technical and Medical Publishers (STM) Permissions Agreement, to which Taylor & Francis is a signatory, allows for reproduction without securing formal permission by signatory participants of limited portions of text and illustrations at the individual article level. For details and conditions, see http://www.stm-assoc.org/permissions-guidelines/

When you are asking permission to reproduce any kind of third-party material from rightsholders, please ask for the following:

  • non-exclusive rights to reproduce the item within your article in [Journal Name] targeted at a specialist academic readership with a defined circulation;
  • print and electronic rights for the full term of copyright and any extensions of copyright to facilitate reproduction of the material in the journal’s print and online editions – we cannot publish third-party material using a time-limited license;
  • worldwide English-language distribution rights;
  • if an image, 300 dpi minimum resolution. (Please refer to specific instructions for authors for more details.)

If you are not sure if permission is needed, please contact us and we can help you. You will need to allow several weeks or even months for permission requests, so it is advisable to begin this process as early as possible. Please also refer to our FAQs below, which include guidance on special cases.

Frequently asked questions

Find out more from our frequently asked questions section dedicated to using third-party material in your article.

Do I need permission to reproduce text quotations from other sources?

It is the custom and practice in academic publishing that short extracts of text may be reproduced without formal permission, on the basis that:

the purpose of quotation is objective and evidenced scholarly criticism;
the quotation is reproduced accurately, either within quotation (“ ”) marks or as displayed (indented) text;
full attribution is given.

As an author, you are required to secure permission to reproduce any proprietary material, including text, where the above exceptions do not apply (e.g. for illustrative purposes, a poem or song in full).

Do I need permission even if I have redrawn figures?

Redrawn versions of copyrighted illustrative material fall within the scope of “derivative copyright”. You should check who owns the copyright for the original figure, and request permission to reuse the material. You may need to submit your own redrawn figure so that the rightsholder can confirm its accuracy.

Do I need permission if I have reused information and data from a table?

If you use a table that has been published in a previous work, or if you faithfully reproduce a section or piece of a table from a previous work, then you should check who owns the copyright for the original table and seek permission to reuse the data/material.

If you have taken some data or information from a table in an original work and then used that data in conjunction with your own in a new table (as opposed to using the original table itself), then you do not need to seek permission for the use of the original table (as it is not strictly derivative use), but you must add the citation reference to the caption for the new table, acknowledging that the table includes data and figures previously presented in [source] and provide the citation in the references.

Do I need permission if I use an image from the Internet?

Yes, you will need to find out the status of the image and find out who owns the copyright (this may be the photographer, artist, agency, museum, or library). You will then need to get permission from the copyright holder to reproduce the image in a journal article.

Taylor & Francis urge authors to exercise caution with any image downloaded from the Internet, e.g. from Wikipedia, Google, or facebook, where images are frequently posted without the knowledge or permission of the copyright holder, and are quickly removed if the copyright holder raises an objection.

Do I need permission to reproduce the cover image of a book as part of a book review?

Please be aware that on some occasions the book cover may have additional third-party rights attached for images contained with it and thus the permissions for reuse may be restricted. In addition, we recommend that the image used be of a high quality/resolution and that this image be sought directly from the book publisher when seeking permission to use the cover image.

Do I need permission if I use material from my own work?

Yes, you will need to check who owns the copyright of the original work, and ask for permission to reuse the material. The original publisher will usually give you permission to reproduce your own work free of charge. If a license was agreed with the publisher in the first instance then permission will again be granted for free.