What is a data availability statement? Templates and tips | Author Services

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Data availability statements

If you’re submitting your paper to a Taylor & Francis journal with a data sharing policy, then you’ll be prompted to provide a data availability statement with your submission.

What is a data availability statement?

A data availability statement (also sometimes called a ‘data access statement’) tells the reader where the data associated with a paper is available, and under what conditions the data can be accessed. They also include links (where applicable) to the data set.

How should I write a data availability statement?

The table below contains template statements that you can use or adapt. This is not an exhaustive list however, and an individual data set might warrant a different type of statement.

Please also note that some of some of these suggested statements can only be used when publishing in journals which have the basic or share upon reasonable request data policy. Check the ‘Policy’ column below to see which ones you can use.

Please note: if you are submitting to a journal where submissions are double-anonymous peer reviewed, then the main text file should not include any information that might identify the authors. As a data availability statement could reveal your identity, we recommend that you remove this from the anonymized version of the manuscript.

Availability of data Template for data availability statement Policy
Data openly available in a public repository that issues datasets with DOIsThe data that support the findings of this study are openly available in [repository name e.g “figshare”] at http://doi.org/[doi], reference number [reference number].All
Data openly available in a public repository that does not issue DOIsThe data that support the findings of this study are openly available in [repository name] at [URL], reference number [reference number].All
Data derived from public domain resourcesThe data that support the findings of this study are available in [repository name] at [URL/DOI], reference number [reference number]. These data were derived from the following resources available in the public domain: [list resources and URLs]All
Data available within the article or its supplementary materialsThe authors confirm that the data supporting the findings of this study are available within the article [and/or] its supplementary materials.Basic, Share upon Request
Data generated at a central, large-scale facility, available upon requestRaw data were generated at [facility name]. Derived data supporting the findings of this study are available from the corresponding author [initials] on request. Basic, Share upon Request
Embargo on data due to commercial restrictionsThe data that support the findings will be available in [repository name] at [URL / DOI link] following a [6 month] embargo from the date of publication to allow for commercialization of research findings. Basic, Share upon Request
Data available on request due to privacy/ethical restrictionsThe data that support the findings of this study are available on request from the corresponding author, [initials]. The data are not publicly available due to [restrictions e.g. their containing information that could compromise the privacy of research participants]. Basic, Share upon Request
Data subject to third party restrictionsThe data that support the findings of this study are available [from] [third party]. Restrictions apply to the availability of these data, which were used under license for this study. Data are available [from the authors / at URL] with the permission of [third party]. Basic, Share upon Request
Data available on request from the authorsThe data that support the findings of this study are available from the corresponding author, [author initials], upon reasonable request.Basic, Share upon Request
Data sharing not applicable – no new data generatedData sharing is not applicable to this article as no new data were created or analyzed in this study. All
Non-digital data availableNon-digital data supporting this study are curated at [add location].Basic
Data not available due to [ethical/legal/commercial] restrictionsDue to the nature of this research, participants of this study did not agree for their data to be shared publicly, so supporting data is not available.All

Did you know that data availability statements are always openly available to view on all articles on Taylor & Francis Online? This helps ensure the transparency of research. At the same time it also helps you get credit for all the valuable outputs of your research.

Find out more about data sharing at Taylor & Francis.

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