Deposit agreements: National Institutes of Health (NIH) - Author Services

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Deposit agreements: National Institutes of Health (NIH)

Taylor & Francis and the NIH

As part of our author support, Taylor & Francis deposits articles to PubMed Central (PMC) on behalf of all authors reporting National Institutes of Health (NIH) funded research. This service is offered as part of our 2008 deposit agreement with the NIH.

This will therefore help you comply with the NIH revised ‘Public Access Policy’, which came into force on April 7, 2008. The policy mandates NIH-funded authors to submit to PMC, or have submitted on their behalf, at the point of acceptance, their peer-reviewed author manuscripts, to appear on PMC no later than 12 months after final publication.

If your article is affected by this policy we will deliver to PMC the Accepted Manuscript (AM) of your work. We will also authorize the Accepted Manuscript’s public access posting 12 months after final publication in print or electronic form, whichever is sooner. After the deposit by Taylor & Francis, authors will then receive further communications from the NIH about the submission.

Frequently asked questions

Do I have to submit my article to PubMed Central (PMC) or will you do it?

As a service to our authors, Taylor & Francis will submit all manuscripts reporting NIH funded research to PMC. We will endeavor to make the submission as soon as possible post-acceptance.

Which version of the article do you submit?

We submit the author’s Accepted Manuscript (AM). This is defined as being the ‘final peer-reviewed manuscript, which was accepted for publication and that reflects any author-agreed changes made in response to the peer review’.

How do Taylor & Francis submit articles to PMC?

Via the NIH Manuscript Submission System (NIHMS).

Do I have to approve the submission?

Yes. Upon initial submission, the NIHMS system will send an email notification to the Principal Investigator (PI) of the NIH grant. If the PI was not an author of the paper in question, the corresponding author will instead receive the notification. This ‘reviewer’ will then be required to approve, in turn, both the initial PDF receipt of the submitted manuscript files and the web version of the manuscript as it will eventually appear on PMC no more than 12 months after final publication in the journal. View an example of an NIH-funded manuscript on PMC. You can find further information for authors about the submission and approval process on the NIHMS site.

Can the NIHMS reject submissions?

Yes, the NIHMS administrators might reject a submission following first reviewer approval phase. Taylor & Francis will receive notification of the rejection and take corrective action (if appropriate) before either resubmitting for the reviewer’s approval or cancelling the submission.

Reasons for NIHMS rejection might include: –

  • Duplicate submission
  • Missing/incomplete title page
  • Portions of the manuscript blinded for review
  • Missing figures or tables, including missing captions
  • Corrupt or missing special characters
  • Missing supplementary material

NIH authors can minimize the possibility of NIHMS rejections (and the associated delays) by ensuring manuscript files which are put forward for production following acceptance by the journal are complete and unblinded.

What is the embargo period?

We make all submissions under a 12-month embargo from final publication as standard.

I mentioned my funding in the acknowledgements section, why have you not submitted the article?

You must declare funding information via the ScholarOne or Editorial Manager peer review systems (pre-acceptance), or our own E-Copyright System or CATS author interface (post-acceptance).

Please take every care to match the funding body to the appropriate entry in the drop-down list. Typing both the full name of the funding agency or the appropriate acronym should narrow your options and help you to select the correct funder. For example, you can find the National Cancer Institute on the drop-down by typing either ‘National Cancer Institute’ or ‘NCI’.

Matching your funder with the correct entry in this registry will allow us to help you comply with funding mandates such as the NIH Public Access Policy.

Please also enter the NIH grant number in full where indicated, if available. Intramural authors of the NIH should enter their NIH Employee ID in lieu of an NIH grant number.

Should I select ‘NIH’ as the funder, or can I select ‘NCI’ or ‘NIA’ (for example)?

You can select either. The NIH is a hierarchy, with NIH at the top level and the constituent Institutes, Centers and Offices below. Selecting one of more of these will allow us to identify your article as NIH-funded. For example, if you received funding from the National Institute on Aging you could select ‘National Institutes of Health’ on the funder list. Alternatively, you could be more specific and select ‘National Institute on Aging’.

See the NIH site for the current list of NIH Institutes, Centers and Offices.

Please note our funder lists are based on the Crossref’s Funder Registry and are updated regularly to reflect the latest iteration of the registry.

Check out our quick guide to open access publishing definitions here.

Keep up to date with the latest open access news

Scholarly publishing is rapidly changing, and nowhere more so than in the area of open access. To make sure you have the latest information you need to make your publishing choices, get our Open Access Bulletin. Find out about new policies, funding news, publishing tips, calls for papers, and the latest OA articles making an impact.