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Submission of electronic artwork

We want to help ensure that artwork in your journal article appears as the best quality possible. We’ve therefore written a guide to the submission of electronic artwork for you to follow.

Artwork can take many forms, including figures and photographs. Our guide to the submission of electronic artwork covers file formats and appropriate resolutions as well as use of color and best practice for placement, captions, and labeling.

Read the guide below or download a PDF copy (with added glossary) here:

Download guide to submission of electronic artwork

Checklist for submitting electronic artwork

Before you submit any artwork please check this list to make sure your files meet our criteria:

  • Files are provided in our preferred file format(s) if possible
  • Artwork is the correct resolution for its style
  • All images are the size intended for publication and you have removed all unnecessary elements and white spaces
  • All fonts used are embedded and are standard fonts (Helvetica/Arial/Times New Roman/Symbol), and font size is consistent
  • Any lines are a minimum of 0.3pt
  • Images do not contain any layers or transparent objects
  • File names follow the naming convention
  • Artwork is provided in separate files to the main text
  • You can provide captions and figures in separate files and you have secured all rights and permissions

Third-party material

Please read our guide to using third-party material site if you are including material that is not your own.

Step one: preparation

Recommended image resolutions

  • Color photographic images: 300dpi
  • Grayscale photographic images: 600dpi
  • Line art or monochrome images: 1200dpi
  • Combination images (photographs and labelling): 600dpi

Size

Please supply image files in the highest resolution possible. Check the individual journal’s Instructions for Authors page at www.tandfonline.com for specific requirements, and contact authorqueries@tandf.co.uk if you have any questions.

Try to avoid large file sizes and remove any elements that are not intended for publication, including any excess space around the image. Make sure that the image files do not contain any layers or transparent objects.

Read more information on checking image resolutions.

File formats for submission to peer review

For compatibility with our peer review systems, we recommend you submit electronic artwork files in one of our preferred formats: EPS, PS, JPEG, TIFF, or Microsoft Word (DOC or DOCX only).

Any supplementary materials, or files which do not need to be peer reviewed, you can supply in any of the above file formats, as well as SVG, AI, BMP, or Microsoft Excel.

Search engines cannot easily read text included in image-based files such as JPEG, BMP, PNG etc. after indexing. This can therefore make it difficult for caption-text, graphs, tables, and keywords included in a graphical abstract to be discovered online. If you are submitting artwork which includes 3 text, please use one of the following formats: EPS, PS.

Please do not supply files in PDF format because these are ‘locked’ files and incompatible with our workflow software.

PS and EPS (PostScript and Encapsulated PostScript)

PostScript and Encapsulated PostScript should be high-resolution and all fonts should be embedded. Minimum line weight is 0.3pt for black lines on a white background. This is the recommended format for line art and combinations of photographs and labeling.

We cannot guarantee the quality of images supplied in other formats.

Creating JPEG and EPS

It is possible to Save As or Export As JPEG or EPS from most graphics applications. You should export JPEGs at maximum quality.

JPEG and EPS files often require that you install a PostScript printer driver to your computer; you will then be able to create the files using the Print to file function.

Placement within manuscript files

You must save figures separately to text, and certainly do not embed them in the manuscript file. Check your chosen journal’s Instructions for Authors page (via www.tandfonline.com) for more specific requirements regarding image placement in submitted manuscript files.

Step two: Submission of electronic artwork

If you are using ScholarOne Manuscripts or Editorial Manager to submit your manuscript, then you should upload image files as separate files, along with the main text and any supporting files (such as captions). If the preferred submission method for the journal is email, then you should supply the files via a File Transfer Protocol (FTP) site such as DropBox or ZendTo, preferably compressed as a .zip file. Check your chosen journal’s Instructions for Authors page (via www.tandfonline.com) for information on the preferred submission method.

Color

Half-tones, scans, photographs and transparencies won’t normally be reproduced in color unless agreed by the journal editor. All images and figures will be reproduced in black and white in the printed journal, but in color in the online journal.

Some journals offer a limited number of free color pages within the annual page allowance. Authors should restrict their use of color to situations where it is necessary on scientific, and not merely cosmetic grounds. If there is no free color allowance, authors may be given the option to pay color printing charges. Any use of color in print will be at the editor’s discretion. The journal’s Instructions for Authors page (found via www.tandfonline.com) will confirm if there is a free color allowance or not.

Please note that if the journal publishes artwork in color online but in grayscale in print, it isn’t necessary to supply the grayscale conversion for a color image file.

Fonts

Use standard fonts such as Times, Helvetica, Arial, and Symbol. All fonts should be embedded in the image files. Any fonts that are not embedded will be replaced by Courier which can result in character loss or realignment.

To embed fonts in a Microsoft Word document, simply click on File > Options > Save > Embed Fonts in the File.

Keep the font size consistent throughout your work. Do not use effects such as outlining and shadows on any lettering. Any lines should be a minimum of 0.3pt.

Captions

Do not include captions and figure titles with your image files. You should supply these separately as part of the file containing the complete text of your manuscript and you must number them correspondingly.

Captions should be succinct but descriptive. Please ensure you include the necessary credit line or acknowledgments if you have sought permission to use the image. If the image is the property of the author, then you should also acknowledge this in the caption. Explanatory notes or a key should be present if the figure contains patterns, colors, symbols, or other formatting that indicates significant data. Add a key if you include any symbols, abbreviations, etc. in the figure but not elsewhere within the text.

File naming conventions

Please name artwork files as Figure 1, 2, 3… etc. according to the order they appear in the text. In multi-part figures, each part should be labeled [e.g. Figure 1(a), Figure 1(b)].

3D Objects

You should supply 3D objects us in U3D format because this is currently the only 3D format Adobe Acrobat supports. Authors should embed U3D files into a single blank PDF page before submitting them. Abode recommends a file size of 10MB (ideally smaller) per 3D object. We recommend only 1 to 2 3D objects per article because this ensures faster download speeds and interactive performance. Authors will also need to supply a flat image only version of each object which we can use for the print and HTML version of the article.

Please note: we can only guarantee that embedded interactive images will function correctly when a user opens the PDF using Adobe Acrobat. If the reader opens the PDF directly within a web browser, such as Internet Explorer or Chrome, the interactive elements may not function correctly.

FAQs on submission of electronic artwork

Is it better to supply artwork as a hard copy or electronically?

Supplying artwork in electronic form allows us to reproduce it more faithfully. Quality can be lost when scanning a hard copy print, so generally it is better to use a high quality electronic image file instead. It is also easier to modify electronic files.

How do I create an EPS file?

Most graphic applications allow you to save as EPS files. However, you may be required to install a PostScript printer driver to your computer. You will then be able to save the file using the ‘print to file’ option. Read more information on how to generate an EPS file.

Which format should I use to save a color image?

We recommend that you save color photographic images as files with a minimum 300dpi. If the photograph also includes labeling, then it should be saved as an EPS or JPEG file.

Which format should I use to save a black and white image?

If the image is a photograph, then we recommend that you save it as a file with 600dpi. If the file is line art only, then we advise you to save it as a JPEG or EPS file with a minimum line weight of 0.3pt.

What is the difference between the image that is published online and the one that appears in print?

Images that appear online generally do not need to have such a high resolution as those that appear in print. This is because any color information that is discarded, or any detail that is lost, may not be noticed on a monitor but will be more apparent in print.

How do I check the resolution of my artwork?

You can check the resolution of your artwork in your image editing software. For example, to check the resolution of an image file in Adobe Photoshop select Image > Resize > Image size.

Why doesn’t my image appear in color in print when it does online?

Half-tones, scans, photographs, and transparencies will not normally be reproduced in color unless agreed by the journal editor. In some cases, the journal will publish the articles in color online and in grayscale in print.

While some journals offer a limited number of free color pages within the annual page allowance, we advise that this is reserved for occasions when the color is necessary for scientific and not cosmetic reasons. In other cases, the author may be asked to pay for images to appear in color. However, any use of color or black and white is entirely at the editor’s discretion.

Information on color pages and charges may be found on each journal’s Instructions for Authors page (found via www.tandfonline.com).

Why has the font in my image been changed?

If the fonts you used in the image were not embedded in the file, then they will have been replaced with Courier. This can lead to character loss and realignment. To prevent this from happening please make sure to embed the fonts. Select Save as > Tools > Saving Options > Embed all fonts.

Is there a difference between the images used for peer review and those that appear in print?

Images used for peer review tend to be of a lower quality than the images used in the final publication. Please make sure that once your article has been accepted for publication you upload images in a higher resolution.

For more information on the resolutions required for different types of images please see the section in our guide to submission of electronic artwork on file formats.

My file is too big to send via email. What should I do?

To make the files small enough to send via email you can ZIP them. To do this, once you have saved the file, right click on the icon and select Send to > Compressed (zipped) folder.

What size will my image appear in print?

We recommend that you send your image files already in the size you wish them to be published. As a general guide, images should usually fit to the size of a column or a page.